Receptionist

Salary:
Competitive
Office Region:
Asia Pacific
Office Location:
Melbourne
Division/Department:
Facilities
Working Pattern:
Full Time - Perm
Role Type:
On-site

Please Note: If you are interested in this opportunity, please apply directly to Kennedys or reach out to Kennedys' recruitment contact listed on our advert for a confidential conversation. We are not currently accepting applications from agencies for this position.

Are you someone who genuinely loves helping people and creating a great first impression?

Kennedys is seeking a warm and proactive corporate Receptionist to join our friendly Melbourne office and become an important part of the day-to-day experience for our clients, visitors and colleagues.

This is much more than sitting behind a reception desk. You will be at the heart of our office, making sure everything runs smoothly, clients feel welcomed and our people have the support they need. We are looking for someone who enjoys being hands-on, notices what needs doing and is always happy to get involved.

What you'll be doing

Being the friendly and professional first point of contact for clients, visitors and colleagues
Managing reception and ensuring our front-of-house areas are always welcoming and well presented
Coordinating meeting rooms, desk bookings and visiting colleagues
Setting up meetings, client events and internal functions, including organising catering
Managing incoming calls, mail, couriers and deliveries
Coordinating stationery, kitchen and general office supplies
Supporting new starters and helping them feel welcome from day one
Working closely with the Office Manager and Office Assistant to keep the Melbourne office running smoothly
Liaising with suppliers, building management and other service providers
Pitching in with general office and administrative tasks as needed

About you

For us, attitude and client service are key.

We are looking for someone who brings positive energy to the office, enjoys working with people and takes pride in making things happen.

Other skills and attributes include:

Previous reception or front-of-house experience, preferably within professional services or a corporate environment
A genuine passion for client and customer service
A friendly, confident and approachable style
A proactive, hands-on attitude with a willingness to get involved
Strong organisation skills and great attention to detail
The ability to spot what needs doing and take ownership
A flexible, team-first approach and a real “happy to help” mentality
Confidence using Microsoft Office and Teams
The ability to stay calm, organised and upbeat when things get busy

HOURS: 8.30 am to 5pm (1 hour lunch break)

LOCATION: On site 5 days per week

Why Kennedys?

You will be joining a friendly and collaborative Melbourne team within a global law firm, in a role where you'll get to know people right across the office and make a real difference to their everyday experience.

If you are someone who loves people, takes pride in delivering brilliant service and enjoys being the person who gets things done, we'd love to hear from you!

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.