Legal Secretary to Managing Partner

Kennedys is seeking an experienced Legal Secretary to join our small, collaborative team in Perth on a full-time or part-time basis. In this role, you will provide comprehensive and pro-active legal secretarial and executive assistant support to Jonathan Wyatt, our Australian Managing Partner.

Team

Kennedys has been operating in Australia since 2006 and currently employs around 250 people locally, with a global workforce of approximately 2,900. We manage both contentious and non-contentious matters across a wide range of industries, providing claim and coverage advice to insurers and insureds across all lines of business worldwide.

Key Responsibilities 

EA Responsibilities:

• Act as the confidential point of contact for the Managing Partner, managing calls, emails, and urgent enquiries.
• Manage the diary, schedule meetings, draft agendas, take minutes, and prompt the Managing Partner on key tasks and deadlines.
• Compile and deliver timely, brand-aligned reports for the Board and Management.
• Organise travel arrangements including flights, accommodation, meetings, and transport according to firm policy.
• Support meetings by preparing agendas, conducting research, providing client activity reports, and coordinating with Business Development and partners.

Legal Secretary Responsibilities:

• Manage and prepare legal documents, court forms, and correspondence, including proofreading and formatting, under lawyer supervision.
• Liaise with courts, counsel, clients, and third parties; handle filing, e-filing, and registry duties in line with quality procedures.
• Oversee administrative tasks such as mailbox management, diary scheduling, travel arrangements, and client billing, including invoice and expense processing.
• Maintain accurate records in document management systems and assist with business development and client reporting data entry.
• Support team workflow by tracking delegated work, managing external appointments, and escalating matters that fall outside the scope of responsibility.

About you

• Significant experience as a Legal Secretary or Executive Assistant, with a proven ability to support at Partner level.
• Proficiency with Elite 3E and iManage is preferred, but not mandatory.
• Skilled in managing correspondence and transcribing dictation accurately.
• Well-organised and methodical approach to work.
• Strong communication skills with a natural ability to build and maintain internal and external relationships.

 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

If you are interested in this opportunity, please apply directly to Kennedys. We prefer to talk with you personally and are not accepting applications from recruitment agencies.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles.  A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work.  We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority.  We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work.  Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.