Legal Secretary

Salary:
Competitive
Office Region:
Asia Pacific
Office Location:
Melbourne
Division/Department:
Secretarial and Legal Administration
Working Pattern:
Full Time - Perm
Role Type:
Hybrid

Kennedys is seeking a Legal Secretary to join our Melbourne office on a full-time, permanent basis.

This is an excellent opportunity for someone with legal secretarial experience who enjoys working in a fast-paced legal environment and is looking for a long-term opportunity. Working closely with lawyers across the practice, you'll provide administrative and secretarial support across a broad range of matters.

Role

As a Legal Secretary, you will provide proactive support to lawyers across the Melbourne office. You'll assist with litigation-related administration, document preparation, client communication, billing activities and matter management, helping to ensure the smooth running of matters and delivery of excellent client service.

Key Responsibilities

Prepare, format and proofread legal documents, court forms and correspondence.
Liaise with courts, counsel, clients and external stakeholders, including managing filing and e-filing requirements.
Manage diaries, travel arrangements, shared mailboxes and other administrative activities.
Assist with client billing, invoice processing and expense management.
Maintain accurate records within document management systems and support client reporting activities.
Coordinate workflow, monitor deadlines and assist with matter management.

About You

We're interested in hearing from candidates who have:

Previous experience as a Legal Secretary or in a similar legal support role.
Experience supporting litigation matters, including client billing and client service responsibilities.
Experience with Elite 3E and/or iManage (desirable but not essential).
Strong document production and correspondence skills, including dictation experience.
Excellent organisational skills and attention to detail.
The ability to manage competing priorities in a busy environment.
Strong communication skills and a proactive approach to work.

Benefits

Join a close-knit team within a global law firm.
Enjoy a friendly and sociable office environment.
Generous annual leave entitlement.
Wellbeing Day and dedicated volunteering hours.
Employee referral scheme.
Annual performance bonus.

Interested?

Apply now to join Kennedys and build a rewarding long-term career with a global law firm.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.