HR Administrator

Salary:
Competitive
Office Region:
Asia Pacific
Office Location:
Melbourne, Sydney
Division/Department:
Human Resources
Working Pattern:
Full Time - Perm
Role Type:
Hybrid

Please Note: If you are interested in this opportunity, please apply directly to Kennedys or reach out to Kennedys' recruitment contact listed on our advert for a confidential conversation. We are not currently accepting applications from agencies for this position.

Kennedys is seeking a proactive and detail-oriented HR Administrator to join our Australian HR team based in either Sydney or Melbourne.

This is an excellent opportunity for someone looking to build a career in Human Resources. You will play a key role in supporting both our HR and Early Careers teams, providing administrative support across the employee lifecycle and helping to deliver a seamless experience for our people and candidates.

About the Team

The Kennedys Australian HR team is spread across our Brisbane, Melbourne and Sydney offices and forms part of the wider Asia Pacific team, with colleagues based in Hong Kong and Singapore.

This role supports both our generalist HR and Early Careers functions. Our HR team partners closely with the business across areas including Business Partnering, Responsible Business, Diversity, Equity & Inclusion, Wellbeing, Reward, HR Operations and HR Systems. We also collaborate with specialist teams across APAC and the UK to deliver a high-quality people experience.

Our Recruitment and Early Careers team is responsible for end-to-end recruitment nationally, including the attraction and development of future legal talent through our graduate programs.

Key Responsibilities

Act as the first point of contact for general HR queries, providing timely support and escalating issues where required
Draft employment contracts and employee correspondence, including change of terms letters and graduate admission and settlement letters
Coordinate onboarding activities for new employees, including HRIS setup, compliance documentation and background checks
Prepare and schedule new starter orientation sessions
Manage training administration, including enrolment in learning systems and allocation of compliance and development modules
Maintain accurate employee records and process employee lifecycle changes within the HRIS
Update and maintain people movement tracking and HR records
Support graduate recruitment campaigns through candidate administration, interview coordination and offer preparation
Assist with onboarding and administration for law graduates and Early Careers programs
Coordinate graduate rotations, placements and orientation activities
Maintain and update graduate program information on the intranet
Provide recruitment administration support when required
Administer employee recognition initiatives, including GEM Awards
Maintain electronic employee files and HR documentation
Liaise with Payroll regarding employee movements and payroll-related changes
Process HR invoices and liaise with Finance and external suppliers
Monitor leave and absence records
Maintain organisational charts and prepare HR reports as required
Provide ad hoc administrative support across the Asia Pacific region

About You

We are open to candidates from a variety of backgrounds. You may be a recent graduate with a qualification in Human Resources, Business or a related discipline, looking to kick-start your HR career. Alternatively, you may already have experience in a similar administrative or coordination role and be seeking an opportunity to build a long-term career in the HR profession.

To be successful in this role, you'll bring:

A degree in Human Resources, Business or a related field, and/or demonstrated administrative experience in a busy, fast-paced environment
A genuine interest in developing a career in Human Resources and people-related work
Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines
Strong attention to detail and a proactive, solutions-focused approach
Excellent written and verbal communication skills and the confidence to build positive relationships across all levels of the business
A collaborative and supportive mindset, with a willingness to learn and contribute to a team environment
A high level of professionalism, discretion and the ability to maintain confidentiality
Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
An alignment with Kennedys' values of being approachable, straightforward, supportive, distinctive and ambitious

Why Join Us?

This is an exciting opportunity to join a close-knit, inclusive and highly supportive HR team that has experienced significant growth over the past three years. Reporting to the Senior HR Manager, you will work alongside experienced HR professionals who are passionate about developing talent and creating a positive employee experience.

Whether you're starting your HR career or looking to take the next step from an administration role, you'll be given the support, exposure and development opportunities to build your skills across a broad range of HR and Early Careers activities within a global law firm.

CLOSING DATE: Friday 4th September

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.