Events & Sponsorships Assistant

As part of the North America Events team, this role will support the planning, coordination, and delivery of internal and external events across the US region and Bermuda, with opportunities to support global initiatives as needed. The role will provide flexible day-to-day administrative and operational support for client events, conferences, sponsorships, seminars, and other firm programs.

The position will have a particular focus on event coordination and administration, attendee management, continuing education credit coordination, PowerPoint and presentation support, invoice processing, billing and expense tracking. The Events Assistant will work closely with members of the Events, Marketing and Communications, and Business Development teams, as well as lawyers, Finance and other internal departments and external vendors.

The ideal candidate is highly organized, detail-oriented, and comfortable working with clients and attorneys, managing multiple projects simultaneously, and providing accurate and timely support across an active calendar of events.

Key Responsibilities

Event Planning & Administrative Support

• Provide day-to-day administrative support for the planning and delivery of client-facing and internal events, conferences, sponsorships, seminars, and other firm events.
• Assist with event timelines, checklists, calendars, and project trackers to ensure key deadlines and deliverables are met.
• Support venue, catering, audiovisual, transportation, hotel, promotional items, and other event-related assignments as directed.
• Coordinate with internal stakeholders and external vendors to collect necessary event information, materials, and documentation.
• Assist with attendee and RSVP tracking, guest lists, confirmations, name badges, dietary requirements, and other attendee-related needs.
• Prepare and organize event materials, signage, supplies, and other on-site requirements.
• Provide on-site and virtual event support as needed, including event set-up, registration, and general logistical assistance.
• Assist with post-event follow-up, including organizing final attendance information, materials, and event documentation.

Financial Support

• Receive, organize, and track event-related invoices and support documentation.
• Assist with submitting invoices for payment and monitoring outstanding invoices through completion.
• Work with the Events team and Finance to ensure event costs are allocated to the appropriate matters, offices, practice groups, or internal billing codes.
• Maintain accurate budget and expense trackers and flag outstanding or missing information.

Continuing Education & CLE Support

• Provide administrative support for continuing legal education (CLE) and continuing education (CE) programming.
• Assist with collecting and organizing program information required for continuing education applications and accreditation.
• Track program approvals, attendance records, and supporting documentation.
• Assist with distributing and maintaining continuing education certificates and records.
• Coordinate with attorneys, presenters, and internal stakeholders to obtain presentation materials, biographies and other information required for continuing education programs.

Presentation Support

• Assist with the preparation, formatting and updating of PowerPoint presentations for seminars, conferences, client webinars and presentations using approved firm templates and brand standards.
• Review presentations for consistency, formatting, typographical errors, and missing information.
• Coordinate with speakers and internal stakeholders to collect presentation materials and incorporate approved updates.
• Assist with preparing presentation materials for distribution before, during and after events.
• Event Communications & Attendee Support
• Assist with preparing and distributing event invitations, confirmations, reminders, and other routine event communications.
• Maintain accurate invitations, RSVP, and attendance lists.
• Support the preparation of event briefing documents, schedules, run-of-show documents, and internal event communications.
• Assist with post-event communications and distribution of approved materials when required.

General Team Support

• Maintain organized event folders, trackers, shared files, and supporting documentation.
• Proofread event materials for accuracy, formatting, and completeness.
• Track assigned deadlines and outstanding materials, send routine reminders, and flag missing information to the appropriate team member.
• Assist the Events team during periods of high event activity and with high-priority or time-sensitive programs.
• Collaborate with Marketing and Communications, Business Development, and other business services departments to support successful event delivery.

Required Skills and Experience

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field preferred.
• Minimum 1–2 years of relevant professional, administrative, events, hospitality, or marketing experience; experience within a law firm or other professional services environment is preferred.
• Strong collaboration and interpersonal skills, with the ability to work effectively with clients, lawyers, business services teams, and external vendors in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Ability to learn and follow processes relating to CLE and other continuing education accreditation.
• Professional presence and a client-service mindset, with the ability to interact confidently and professionally with individuals at all levels of the firm.
• Ability to remain organized and responsive when priorities or event requirements change.
• Experience with event management platforms, Microsoft office, SurveyMonkey is a plus.
• Perform other event-related administrative duties and special projects as assigned.

This is a developing role and the job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

The annualized salary range for this role is $51,000–$55,000. However, this is contingent upon level of experience, location and other job-related factors permitted by law.

FLSA Status: Non-exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles.  A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work.  We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority.  We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work.  Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.