Billing Specialist

Kennedys is seeking full-time Billing Specialists to join our US Finance team. This hybrid position is based in our Berkeley Heights, New Jersey office and will support both the Bermuda and US Business Units.

This is an exceptional opportunity to join a growing, competitive international law firm with a diversified global practice.

Key Responsibilities

• Generate and review preliminary bills for assigned partners at the start of each billing cycle.
• Monitor unbilled time and disbursements across both Bermuda and US Business Units to ensure timely and accurate billing.
• Collaborate closely with partners, attorneys, and support staff to resolve billing issues and ensure invoices are complete and compliant.
• Prepare and submit electronic invoices in LEDES format through client-specific e-billing platforms and/or send bills directly via email or PDF.
• Track the status of submitted invoices, identify rejections or reductions, and work proactively to resolve them.
• Establish and maintain relationships with client contacts, adjusters, and e-billing vendors to ensure all timekeepers, matters, and rates are current and accurate.
• Generate billing and status reports for management review.
• Draft, finalize, and post invoices in the firm's billing system.
• Process time and cost transfers, write-offs, and other billing adjustments as needed.
• Provide assistance to the Collections team, partners, and clients regarding outstanding or short-paid invoices.
• Review billing materials to ensure compliance with client billing guidelines, fee arrangements, discounts, and rate agreements.
• Coordinate with the Financial Operations Database team to maintain accurate and up-to-date client billing information in accordance with firm and client requirements.
• Respond promptly and professionally to billing-related inquiries, escalating complex issues to the Billing Manager when necessary.
• Ensure permanent rate or billing edits are accurately updated in Elite 3E.

Required Experience

• Prior legal billing and e-billing experience
• Strong proficiency in Microsoft Excel.
• Experience supporting multi-office or cross-regional business units, preferably within a law firm environment.
• Excellent attention to detail and organizational skills.
• Ability to multitask and work effectively under pressure in a deadline-driven environment.
• Familiarity with basic accounting principles, including Accounts Receivable.
• Experience with the Elite 3E Legal Billing System strongly preferred.

The annualized salary range for this role is $65,000-$75,000. However, this is contingent upon level of experience, practice group, location and other job-related factors permitted by law.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles.  A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work.  We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority.  We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work.  Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.