Marketing & Communications Assistant

This role will be supporting the Marketing & Communications Manager, US to help facilitate the delivery of internal and external communications initiatives across the region and global. The role will provide flexible day-to-day support for firmwide and practice-specific marketing initiatives, with a focus on scheduling, workflow support, content tracking, file organization and routine marketing production. This role works regularly with regional and global teams to support integrated campaigns, thought leadership, awards and rankings, and related brand profile initiatives to elevate the Kennedys brand and increase preference for Kennedys. The position requires someone who is comfortable following established processes, completing assigned tasks, tracking multiple deadlines, and providing accurate and timely support wherever team capacity is needed most.

Key Responsibilities

Scheduling and workflow support:

• Update department editorial and production calendars as directed.
• Provide administrative support for Chambers and The Legal 500 content collection, submission tracking, routine formatting, and routing materials for review.
• Enter and update information in firm awards, directory submission, and media trackers.
• Track assigned deadlines and outstanding materials, send routine reminders as directed, and flag missing information for the appropriate team member.
• Proofread materials for typographical errors, formatting issues and missing information, and organize and archive approved content and final files.

Creative and administrative support:

• Support the creation of templated graphics and routine digital graphics using approved brand standards and direction.
• Assist with formatting firm and practice group marketing collateral and preparing approved files for distribution.

Communications support:

• Assist planning efforts related to media interviews, conferences, priority travel, firm milestones, and other high-visibility engagements. Assist the broader team during critical communications moments, particularly those involving senior attorneys (e.g., global announcements, client wins or firm milestones).
• Media monitoring: Collaborate with the broader team to monitor media coverage and provide monthly reports.
• Messaging support: Assist with the development of external communications, ensuring consistency and clarity across all channels.
• Briefing and preparation: Contribute to the executive briefing process, including ownership of briefing materials for media interviews and public-facing engagements, working closely with stakeholders across practices.
• Internal communications: Support the firm's internal communications approach and assist in crafting clear, engaging messaging for company-wide updates, announcements, and events.

Routine digital content support:

• Assist with posting and updating approved website content, including routine formatting, link checks and post-publication reviews as assigned.
• Support the formatting, testing and scheduling of approved emails and newsletters in the firm's content management platform, including incorporating approved corrections.
• Assist with drafting social media content using approved source materials and direction, scheduling approved posts and maintaining content in social media and advocacy platform.
• Provide production support for newsletters and multimedia projects as assigned.
• Monitor new content development for opportunities to repurpose into additional assets that can be leveraged further to promote brand and experience; recommend content topics aligned with client priorities and practice group goals.

Required Skills and Experience

• Bachelor's degree in Marketing, Communications, Journalism, Public Relations, or a related field
• Minimum 1-2 years of relevant professional experience in marketing and or communications in a professional services environment
• Prior internship experience in a corporate, agency, or law firm setting is preferred.
• Strong writing, editing, and proofreading skills with attention to tone and detail - the ideal candidate will have exceptional editorial skills and the ability to produce accurate and concise work product under tight deadlines
• Ability to manage multiple assignments, respond to changing priorities and work effectively under deadlines
• Strong collaboration skills, with the ability to work effectively across marketing, business development, operations, and administrative teams
• Professional presence with the ability to interact confidently with individuals at all levels of the firm
• Experience with LinkedIn, Instagram, X, and other professional social media engagement platforms
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with Canva, Adobe Creative Suite, Oktopost, Umbraco, Vuture, Monday or similar platforms is preferred

The annualized salary range for this role is $51,000-$55,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.

FLSA Status: Non-exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles.  A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work.  We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority.  We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work.  Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.